Senior Finance Manager: Full-Time
HOPE has a 30+ year track record of transforming lives of New Yorkers through training, jobs and career advancement. We offer five training opportunities preparing New Yorkers for diverse careers as well as sector-based training in food industry and in green construction and maintenance. Our student-centered approach, employer-driven training, wide range of support services, and commitment to lifelong support yield strong results, notably a job placement rate of 75% and retention rates of 90% at 90 days and 75% at one-year.
HOPE is seeking a dynamic, energetic professional who is extremely detailed oriented, self-driven manager of finance. This position is a member of the Finance Team and reports directly to the CFOO. The Finance Team supports two non-profits and a social enterprise across two offices in Brooklyn and in the Bronx. This position provides direction for our accounting needs, contributes to the development of a strong team and partners with our Executive Director and Senior Management Team to ensure that our financial systems and processes supports the organization in achieving targets for growth.
- Prepare timely and accurate financial reports on a monthly, quarterly and annual basis in accordance with GAAP, as well as provide ongoing financial information to the Executive Director, members of the Senior Management Team and Board to inform decision-making.
- Distribute departmental budgets and oversee bi-monthly meetings with Directors to review budget to actual.
- Ensure accurate general ledger coding for all P&L and balance sheet items.
- Manage semi-monthly payroll including deductions for retirement savings program and benefits; support the plan administration of the retirement savings plan.
- Leadership of financial planning/analysis to support key operational decisions. Manage and forecast cash flow.
- Maintain existing annual audit/control procedures and implement new controls as needed; coordinate all tax filings, including filing of Form 990 and CHAR500.
- Supervise the Government Grants Administrator and the Finance Associate.
- Partner with the Development Department to develop program budgets for proposals as well as produce interim reports that show expenses and budget utilization.
- Partner with Government Grants Administrator in the production of budgets to ensure compliance with grants from Federal and Local Government; perform grants accounting, create vouchers and monitor usage of funds (i.e. SNAP, SBS).
- Implement a robust contracts management and financial management reporting system; ensure that the contract billing and collection schedule is adhered to and that financial data and cash flow are steady and support operational requirements.
- Set up allocations for salaries and overhead expenses at the beginning of the fiscal year.
- Process invoices, allocate expenses to the proper GL accounts and department, follow up with vendors and resolve discrepancies in a timely manner. Perform vendor maintenance in online expense processing system. Record loan and stipend checks for students.
- Process payments, produce statements of accounts, collections on overdue accounts and account reconciliation when required. Perform customer maintenance in enterprise accounting system.
- Process bank deposits and bank reconciliations as well as managing associated bank entries.
- Verify expenses are within the company guidelines, correct errors, question abnormal expenses, and enter expenses into the accounting system.
- Communicate with staff to obtain supporting documentation for reconciliation of company credit cards.
- Update internal training guides and procedure manuals.
- Perform Month End Close including oversight of metro card/target card inventory, review of accrued and prepaid expenses. Petty cash reconciliation.
- Assist with special projects as required.
- CPA required.
- Deep functional knowledge of day-to-day financial and accounting management for non-profits; understanding of the financial needs of a social enterprise is a plus.
- Ability to switch between multiple priorities and to function in fast paced environment across two office locations and multiple business needs.
- Knowledge of Fund E-Z non-profit accounting software is a plus.
Valued Skill Sets:
- A commitment to our mission.
- Ability to identify errors on large spreadsheets/models and ability to dig into the data to understand the source of the errors.
- Ability to identify when a process needs to be implemented, changed or left alone.
- Intellectual curiosity and strategic thinking.
- Capacity to take the initiative without being asked.
- Driven to getting the end-result on/before deadline and with exceptional accuracy.
- Possession of both a “big picture” understanding of the role of the finance function while simultaneously being comfortable digging into the details of the business.
- Comfort in an entrepreneurial environment that seeks to implement new processes and enjoys the challenge of growing a business.
- Strong interpersonal skills and experience required to support change throughout our organization.
Salary/Benefits: Salary will be commensurate with experience and qualifications. HOPE provides a full package of benefits including: healthcare and dental insurance; retirement plan; competitive vacation (plus 1/2 day Fridays during summer, which is equal to 7.5 additional vacation days); personal and bonus days; and 12 paid holidays.
Interested Candidates: Email cover letter and resume to email@example.com, resumes unaccompanied by a cover letter will not be reviewed. No telephone calls, please.
The HOPE Program is an equal opportunity employer.
Brooklyn Program Director
The Position: The HOPE Program will be hiring a Program Manager who will be responsible for the day to day oversight of FOODworks & HOPEworks, which combined serve 300 individuals per year over 14 cohorts, as well as for implementing our 5 year strategic plan into our Brooklyn programs. Reporting to Chief Program Officer, this person will ensure smooth operation of the program and supervise front-line Brooklyn program staff, including Recruitment/Intake Coordinator and Career Readiness Instructors.
- As a key member of the program management team, participate in strategy and decision-making activities
- Oversee educational initiatives, maintaining fidelity to HOPE’s five year strategic plan, mission, and vision
- Develop, plan, and lead team to implement department's annual goals and objectives
- Assign work activities and projects; and review and evaluate products
- Supervise and evaluate direct services staff who provide student intake and recruitment; work readiness, math and literacy
- Provide training, ongoing coaching, and constructive and timely feedback so that students are well-served
- Assist with curriculum development and revision to ensure that program is employer-driven and student-centered
- Facilitate and co-facilitate workshops as necessary and appropriate to develop staff, test new curriculum, and provide integrated services to students
- Recruit, screen, select, train staff
- Develop and administer policies and procedures for students
- Monitor and train on systems to ensure that activities, services, case notes, attendance records, and related documentation are completed in a timely manner
- Coordinate department’s activities with those of Employment & Graduate Service departments to ensure integrated services for students
- Develop and maintain relationships with outside agencies, including strategic training partners and referral partners. Participate in strategically chosen professional groups and committees.
- Contribute statistics, updates, and descriptions of programming for reports, briefings and proposals.
- Participate in meetings with funders and volunteers as needed
- Other duties as assigned
- Masters degree (MA) in social work, rehabilitation counseling, clinical or personality psychology, or adult education or similar preferred
- A minimum of six years’ progressive experience supervising professional staff, managing toward outcomes, and overseeing programs for adults who deal with issues such as addiction, homelessness, domestic violence, or previous criminal involvement
- Experience in workforce development
- Proven ability to lead a team to evaluate programs, policies, and operations and embrace innovative ways to grow and improve
- Excellent listening, synthesizing, and communication skills
- Ability to achieve results by promoting shared goals, building trust, and using data to persuade
- Passion for and experience in learner-focused teaching and/or counseling
- Perform related duties as assigned with a positive, can-do attitude
- Detail oriented, well organized and solution oriented
Salary/Benefits: Salary will be commensurate with experience and qualifications. HOPE provides a full package of benefits including: healthcare, vision and dental insurance; retirement plan; competitive vacation (plus 1/2 day Fridays during summer which is equal to 7.5 additional vacation days); personal and bonus days; and 12 paid holidays.
Interested Candidates: Email cover letter, indicating what position you are applying for, where you saw listing, and resume to firstname.lastname@example.org. Resumes unaccompanied by a cover letter will not be reviewed. No telephone calls, please.
The HOPE Program is an equal opportunity employer.